Copying from a Previous Application

• • Click "Create Project"

    • Click "Create From Existing"
    • Select Source Project
    • Enter a new Project Name
    • Click "Create Project"

  • Edit the questions, logic, etc., as necessary

  • Click Survey Options > make sure Open Access is selected (review all other settings). This allows anyone to access the application survey.

    • Click Save

  • Edit the Contact List Trigger
    You will be using this contact list as a database to store name/value pairs that you can pull from the application survey into the endorser survey.

    • Tools > Triggers > Contact List Trigger

    • Click "Add respondent to the panel...[NAME OF CONTACT LIST]"

    • Change to a new Contact List

      • Click on the name of the existing Contact List

      • From My Library, click "New Contact List"

      • Type the name of your new list (choose a name specific to the current offering cycle)

      • Click Save (not Save Triggers, which closes the pop-up)
        This must be in addition to Save Triggers, which is next.

    • Click SaveTriggers

  • Verify that email Actions have carried over and edit as necessary. If they haven't carried over from the survey you copied, follow the next steps.

  • Add email action for applicant (confirmation email upon submitting application survey)

    • Click Actions > Add Action > name the action (eg. Applicant Confirmation Email)

    • Event: Survey Response

    • Tasks: Send Email

      • Use piped text {a} to customize your To, From, Subject, and Message fields.
        NOTE: applicant first, last, and email can be found under Piped Text > Panels Field

      • Include appID in Message so applicant can reference it if they need to contact you.

• • Add email action to send an email to the endorser when the application survey is submitted.
    • Click Actions > Add Action
    • Event: Survey Response
    • Conditions: N/A
    • Tasks: Send Email
      • To: from the dropdown, select Survey Question > Endorser Email > Endorser Email
        
        • You can copy your departmental email address on messages. Separate 'To' emails with a comma. Each recipient will only see their own email address, so it acts as a BCC.
      • Add a From Address, From Name, and Reply-To Address
      • In the Subject field
      • Type "Endorsement request from " (note the space after "request from ")
    • • From the {a} dropdown select "Survey Question" > [endorser_name]
      • Add instructions to the Message field
    • • • Instructions for the endorsement process
        • Pipe in appID, applicant first/last, your contact information, etc.
          NOTE: applicant first, last, and email can be found under Piped Text > Panels Field
      • If you would like to collect the endorser's response using email you are done with the Applicant survey and can begin testing. Make sure to use your own email address when submitting forms to review email templates as well as all surveys and flows.

                           OR

• • • • If you would like to collect the endorser's response using a Qualtrics survey, you will need to come back to this email action once you've completed the endorser survey.