(Standalone Mode)

Version

3.0.1 (Standalone Mode)

 

Release Date

October 2016

 

Release Note Contents

Subjects Module
Study Subjects Page
Appointments Module
Other Scheduler Items
Resource Related Items
Known Issues

Overview

The HCCRC Scheduler is a web-based tool that allows investigators, study staff, and CRC staff to schedule research subjects for study visits and manage CRC resources.

 

Minimum System Requirements

Chrome, Firefox, Microsoft Internet Explorer 10 (or higher)


Subjects Module


Subject Search
  • The Subjects module is updated with the new look and feel as well as updated functionality as below.
  • Search criteria would be by either MRN or by a combination of name and birthdate. An optional gender filter is provided as well.
  • Search results are displayed in summary lines by default and are expandable to show more details and more actions.

Subject Creation and Edits

  • Subject creation and edits are also updated to take on the new look and feel. The functionality remains the same as before except the following.
  • CRC staff will be able to toggle "Yes"/ "No" for whether a subject is available to add to any study. Study staff will not have this functionality available, as the toggle will affect all studies for the subject.
  • A subject can be added to a study from the subject edit screen.

 

Study Subjects Page

The Study Subjects page has a new column in the subjects table that contains a View Details link for each subject. This link will lead to the Subject Details page which displays the subject's detailed data.

The Study Subjects page also has a new "State" column after the "City" column to display the state from a subject's demographic data.

 

 

Appointments Module


Block Visits without a Subject

  • CRC staff is now given the ability to block a visit without a subject. When scheduling a visit, CRC staff can choose "Hold appointment without a subject" and book the visit even if they don't have a subject.
  • Such scheduled visits are called "Hold" visits. Hold visits are displayed along other types of visits throughout the application. Study staff will be able to view Hold visits for the studies that they are associated with.
  • For any currently scheduled visits, a CRC staff user can switch the subject to another subject or to "No Subject".
  • For any currently scheduled visits, a CRC staff user can remove the subject and make the visit a Hold visit.


MRN Display

  • Subject MRN will be displayed along with subject name on the appointment pop up page for any appointments. Note that if an appointment is a Hold appointment, the MRN will be displayed as N/A.

 

 

Other Scheduler Items

Any reference to Scheduler ID has been removed from the system.

The Reporting (Beta) module updated to the new name of "Report Builder".

The Reporting module is now updated to the new name of "Standard Reports".

Informational text is added to the top of the Standard Reports page.

Appointment type legends are added to the Home Page calendar, similar to how legends are present in the Appointments calendar.

 

 

Resource Related Items

MGH WHT 12 resources are added to the system (already deployed)

New BWH resources are added to the system (already deployed)

New BIDMC resource are added to the system

 

Known Issues

 

  • In Appointments List View, if a user filters on MRN or Last Name, the filter result will not contain any appointments that are of the type "Hold". As Hold appointments do not have any MRN or subject names, they will not be shown when filtering on MRN and last name.
  • In Appointments List View, the sorting arrows for the IRB Number column are not responsive. The IRB numbers cannot be sorted.


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